Pharmacist: Information Systems in NTEP SCM

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Ni-kshay Aushadhi

Content

Ni-kshay Aushadhi is a web-based portal that deals with the management of stocks (anti-TB drugs, consumables and other commodities) across all the stocking points across the National TB Elimination Programme (NTEP), i.e., Government Medical Store Depot (GMSD), Central Medical Services Society (CMSS) warehouses, State Drug Stores (SDS), District Drug Stores (DDS), TB Units (TUs) including Peripheral Health Institutes (PHIs).

Ni-kshay Aushadhi also helps in real-time management of stock position, providing expiry details of commodities, routine/ Additional Drug Request (ADR) Requirements, and patient-wise consumption of drugs at all levels.

Table 1: Nikshay Aushadhi Stakeholders

User	Services
Central TB Division (CTD)	1. Quantification 2. Purchase Order (PO) generation 3. Quality control 4. State warehouse Drug Transfer Advice (DTA) 5. Monitoring of nation-wide stock & expiry
CMSS warehouse	1. Quantification 2. Purchase request generation 3. Advance shipment details 4. Supplier delivery details 5. Release Order (RO) to SDS 6. Acknowledge desk 7. Transfer of drugs to other warehouses
GMSD	1. Quantification 2. Acknowledge desk 3. Advance shipment details 4. Transfer of drugs to other warehouses
Supplier	1. View Purchase Order (PO) and delivery schedule 2. Enter dispatch details 3. View receipt 4. Demand vs issue
SDS/ DDS/ Drug-resistant TB Centre (DR-TBC)/ TU	1. Routine/ ADR & dispatch to sub-stores 2. Acknowledge desk 3. Transfer of drugs to other warehouses 4. Issue voucher DTA 5. Box preparation, box modification, unpacking and box completion 6. Local purchase
PHI	1. Routine/ ADR 2. Acknowledge the receipt of drugs 3. Issue to patient 4. Return from patient

The Ni-kshay Aushadhi can be used for the following purposes:

Quantification and forecasting
Monitoring and distribution
Data management and analysis
Recording and reporting of the drugs related data
Training and capacity building
Quantification of drugs
Issue/ dispatch
Return of drugs
Drug request management - Routine/ ADR
Stock management (like drug inventory, Physical Stock Verification (PSV))
Packaging/ repackaging
Receive from store/ Acknowledge desk
Quality control management

Figure: Supply chain management in NTEP through Ni-kshay Aushadhi; Source: Ni-kshay Aushadhi Manual

Resources

Ni-kshay Aushadhi Portal.

Assessment

Question

Answer 1

Answer 2

Answer 3

Answer 4

Correct Answer

Correct Explanation

Page ID

Part of Pre-Test

Part of Post-Test

Ni-kshay Aushadhi can be used for the quantification and forecasting of drug stocks.

True

False

The Ni-kshay Aushadhi can be used for the following purposes:

Quantification and forecasting
Monitoring and distribution
Data management and analysis
Recording and reporting of the drugs-related data
Training and capacity building
Quantification of drugs
Issue/ dispatch
Return of drugs
Drug request management - Routine/ ADR
Stock management (like drug inventory, PSV)
Packaging/ Repackaging
Receive from store/ Acknowledge desk
Quality control management
Miscellaneous

Yes

Nikshay Aushadhi-State dashboard

Content

Ni-kshay Aushadhi portal has various dashboards at the state level.

Figure 1: Dashboard in State Login; Source: Ni-kshay Aushadhi Portal.

Various dashboards are:

1. Stock Reports

In this dashboard user can see the store wise report of the stock, status of the stock medicine/store wise, expiry detail of the particular store of the any facility.

Figure 2: Stock Detail Dashboard; Source: Ni-kshay Aushadhi Portal.

2. Consumption Report

In this consumption report dashboard, the user can see the consumption report of the particular facility/ store. According to this, they can issue the medicine as per their consumption report, so the inventory can be managed accordingly at the store.

Figure 3: Consumption Report Dashboard; Source: Ni-kshay Aushadhi Portal.

3. Enquiry Reports

In this particular dashboard the user can see the active and inactive facility/ store, those who are not submitting the real-time data in the portal and due to this the proper consumption of the medicine and the real-time data cannot be fetched at the higher level.

Figure 4: Enquiry Report Dashboard; Source: Ni-kshay Aushadhi Portal.

Resources

Ni-kshay Aushadhi Portal.

Assessment

Question	Answer 1	Answer 2	Answer 3	Answer 4	Correct Answer	Explanation	Page ID	Part of Pre-Test	Part of Post-Test
Where can the expiry details of the particular store of any facility be found?	Enquiry report	Stock report	Consumption report	None of these	2	The expiry details of the particular store of any facility can be found in the Stock reports.		Yes	Yes

Nikshay Aushadhi-District dashboard

Content

Ni-kshay Aushadhi has a feature known as the District Dashboard which allows the users at the District Drug Stores (DDS) to monitor the performance of the district and the subordinate stores by creating autogenerated reports. These include:

Stock reports
Enquiry reports
Closing balance status

Figure 1: District Dashboard; Source: Ni-kshay Aushadhi Portal.

Figure 2: Reports on District Dashboard; Source: Ni-kshay Aushadhi Portal.

Stock Reports

It is a digital record which enables the user at the DDS to check the availability of various drug stocks available in the DDS and its subordinate stores. It also provides information about the supplies at the stores that are going to expire within a range of less than 90 days to less than 270 days.

Figure 3: Stock Report; Source: Ni-kshay Aushadhi Portal.

Enquiry Reports

It is a digital record that enables the user to monitor the usage of Ni-kshay Aushadhi at the DDS and its subordinate stores. It keeps a record of activities ranging from the most recent to those done in the last six months. It also shows store-wise hierarchy details of that particular district.

Figure 4: Enquiry Report; Source: Ni-kshay Aushadhi Portal.

Closing Balance Status

It is a digital record that enables the user to monitor the submission status of the monthly closing balance of DDS and its subordinate stores.

Resources

Ni-kshay Aushadhi Manual, Central TB Division, Ministry of Health and Family Welfare, Government of India.

Assessment

Question	Answer 1	Answer 2	Answer 3	Answer 4	Correct answer	Correct explanation	Page id	Part of Pre-test	Part of Post-test
Which report in the district dashboard keeps a record of activities done on Ni-kshay Aushadhi?	Stock reports	Enquiry reports	Closing balance status	All the above	2	Enquiry reports enable the user to monitor the usage of Ni-kshay Aushadhi.		YES	YES

Nikshay Aushadhi - Alert Dashboard

Content

Ni-kshay Aushadhi offers a utility-based broadcasting window that alerts the user about the management of event-based and job-based activities that need immediate attention.

This utility in Ni-kshay Aushadhi is known as the Alert Dashboard and primarily gives alerts about drugs with near expiry and drug acknowledgements that are pending.

Figure: Ni-kshay Aushadhi Alert Dashboard; Source: Ni-kshay Aushadhi Portal.

Drug expiry alert: This alert lists out all the drugs from the inventory of the store that is going to expire in the next three months. The utility of this alert is to make necessary arrangements beforehand that will ensure that these drugs are utilized before their expiry dates.

Acknowledgement pending alert: This alert lists out all the transfers/requests made by different sources whose acknowledgement is pending for more than 15 days.

Resources

Ni-kshay Aushadhi Manual, Central TB Division, Ministry of Health and Family Welfare, Government of India

Assessment

Question	Answer 1	Answer 2	Answer 3	Answer 4	Correct answer	Correct explanation	Page id	Part of Pre-test	Part of Post-test
The drug expiry alert lists out the drugs that will expire in what duration?	Next 3 months	Next 3 days	Next 3 years	Next 3 weeks	1	Drug expiry alert lists out all the drugs from the inventory of the store that is going to expire in the next three months.		Yes	Yes

Nikshay Aushadhi-Reports

Content

Ni-kshay Aushadhi allows the users to view a number of autogenerated reports.

These reports available under the Acknowledgement desk of Ni-kshay Aushadhi are listed below:

Figure 1: Reports in Ni-kshay Aushadhi

Figure 2: Reports section in Ni-kshay Aushadhi; Source: Ni-kshay Aushadhi Portal.

Definition of the Reports

Report	Description
Expiry Details	This report gives the description of expired drugs in the store. The report can be viewed on the basis of drug categories and for any facility mapped with the store
Stock in Hand Record	This report gives a description of available drug stocks in the store. The report can be viewed on the basis of drug categories and for any facility mapped with the store
Stock Ledger Report	This is a digital stock register wherein you can check all the details relevant to a specific drug during a specified period of time. The details include opening balance, received quantity, issued quantity, and closing balance.
Issue Register	This is a digital record of supplies issued by a Store to its mapped stores and facilities
Box Preparation Register	This is a digital record of drug boxes prepared by a store.
Damaged/ Lost Item Details	This is a digital record of damaged and lost items at a particular store. The report can be viewed on the basis of the drug category and for any facility mapped with the store.
Receive from Third Party Report	This is a digital record of receipt of supplies from any facility mapped as a third party with a particular store. The report can be viewed separately for all the mapped third parties and for a specified duration of time.
Transfer Order	This report is a digital record of outward transfers made by a store.
Issue to Third Party Report	This is a digital record of supplies issued to any facility mapped as a third party with a particular store. The report can be viewed separately for all the mapped third parties and for a specified duration of time.
Receipt Register	This is a digital record of supplies received by a store. The receipts can be viewed on the basis of category as well as for a specified period of time.
Write-Off Details	This is a digital record of drugs condemned by the stores.

Resource

Ni-kshay Aushadhi Manual, Central TB Division, Ministry of Health and Family Welfare, Government of India.

Assessment

Question	Answer 1	Answer 2	Answer 3	Answer 4	Correct answer	Correct explanation	Page id	Part of Pre-test	Part of Post-test
What does the stock ledger report contain?	Opening and closing balance	Received quantity	Issued quantity	All the above	All the above	A stock ledger is a digital stock register wherein you can check all the details relevant to a specific drug during a specified period of time. The details include opening balance, received quantity, issued quantity, and closing balance.